XL
Business Systems offers Web-based software solutions that let businesses
like yours take advantage of the familiarity and simplicity of the Web
browser and the universal availability of the Internet.
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Why
Document Management?
Benefits at a
Glance:
- Faster
retrieval of records
- More
precise retrieval of records
- Enhanced
security of records
- Disaster
recovery capability
- Improved
customer service
- Space
savings
- Enhanced
productivity of records management
- Central
repository for all records
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Do
I need Document Management?
Ask yourself… Can you find what you need when you need it? Shrinking
budgets, increased demands. Can you do your job when you have to spend
hours looking for records and information? Are you prepared for a disaster?
A sprinkler system malfunctions in the file room. Now what? Are your sensitive
records protected? An employee gets their hands on salary schedules. What
can you do? Are your records compliant with regulations? Regulations pertaining
to how we use records have arrived. The Sarbanes-Oxley Act of 2002, Gramm-Leach-Bliley
Act, Government Paperwork Elimination Act, Electronic Signatures in Global
and National Commerce Act, Health Insurance Portability and Accountability
Act(HIPAA), among others. Are you in compliance?
Features and Benefits
of Document Management |
FEATURES |
BENEFITS |
| Faster
retrieval of important files |
- Faster
retrieval of records (seconds vs. minutes, hours, days or never)
- Improved
customer service: Answer clients’ questions while you’re still on
the phone with them!
- Enhanced
productivity: Spend time doing your job instead of searching for records
to start doing your job!
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Flexible
Search Options:
Browse, Keyword or Full Text Searching |
- More
precise retrieval of records
- User-friendly
environment where the end-user chooses how to find their records.
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Flexible
Indexing Options |
- Warm-and-fuzzy
feeling for end-users browsing for documents in a familiar document
structure.
- Increased
user comfort level by searching on keyword fields that are already
well-known.
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Increased
Security |
- Keep
inquiring minds locked out of records they aren’t allowed to see!
- Allow
access by function or document category.
- Allows
for multiple user groups each with access specific document categories,
and specific system functions.
- No
more mis-filed or lost documents!
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Disaster
Recovery |
- Electronic
file storage promotes disaster recovery.
- Paper
is fragile (it can be ruined, or deteriorate over time). Off-site
digital images are safe!
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Go
paperless! |
- Saves
valuable office space.
- Saves
paper, supplies and time.
- Provides
a central repository for all records.
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| Increased
Control Over Records |
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